Arbiter Sports & Paperwork

Arbiter Sports registration, the Medical Eligibility Form/ Health History Update Form, Random Drug/Alcohol Testing Form, and concussion baseline testing (when applicable) is required to participate in Hackettstown High School athletics.

^ Must be Completed BEFORE JULY 28th, 2025

(Participation will be delayed until all paperwork, registration, and testing are completed).

STEP 1: Register on Arbiter Sports

This needs to be COMPLETED FOR EACH NEW SEASON.
Arbiter Sports is a user-friendly way to register for our programs as a way to keep track of policies and medical information.
We highly suggest registering the student-athlete as early as possible if they are not registered we don’t know they are interested in participating. As long as the student-athlete is registered to participate we can communicate before paperwork deadlines as the season gets closer to starting.
Once the student-athlete's registration has been reviewed you will receive an email, to the account you registered with, that it has been either "accepted" or "not accepted".

"Accepted" means the student-athlete has all the required medical paperwork to participate.
"Not Accepted" means there is something missing with the student-athlete's paperwork and the email you receive back will explain what is missing.

If you need assistance with logging in, please call Arbiter Sports 888-800-5583 ext: 1. Unfortunately the school cannot assist with log in/password issues. We have noticed the website is more user friendly on a computer/laptop instead of a smartphone.

Fall Sports: Registration Open NOW.

STEP 2: Medical Eligibility Form

This form is the final page of the"Preparticipation Packet" aka the packet of paperwork that is brought to the physician's office at the time of their yearly physical.
A Medical Eligibility Form is required to participate in all sports, color guard, and marching band. This needs to be COMPLETED EACH YEAR the student-athlete participates.
This is the only form within the Preparticipation Packet that should be returned to the school. All other paperwork should be kept with the doctor or with your personal files.

(and/or) STEP 2: Health History Update Form

This form applies to any student whose physical was completed more than 90 days prior to the first official practice and we already have a Medical Eligibility Form for them on file at the school.
It is completed by parents/guardians and NOT by the physician who completed the physical.
The Health History Update Form needs to be COMPLETED FOR EACH NEW SEASON.

STEP 3: Concussion Baseline Testing

The 2025-2026 school year will be the first year Hackettstown High School will be utilizing new, more accurate software. Because the software is new, all students participating in the sports below will need a new test.
Typically this test will be done their freshman year and their junior year. We will keep current students on a 2 year rotation and all incoming students will take the test their freshman and junior years.
More information about the test itself will be available shortly under the Athletic Training tab.

This is required for the following sports...
Fall: Cheerleading, Field Hockey, Football, Boys Soccer, Girls Soccer, Volleyball.
Winter: Boys Basketball, Girls Basketball, Cheerleading, Ice Hockey, Wrestling
Spring: Baseball, Boys Lacrosse, Girls Lacrosse, Softball
Any athlete participating in a sport that the testing is not required can take a baseline concussion assessment if they would like.

STEP 4: Random Drug/Alcohol Testing Form

The Random Drug Test form is required to participate in all sports, marching band and color guard.
It can be handed in with the Medical Eligibility Form or to the guidance office, as they are the ones who process this form.
This form only needs to be completed ONE TIME during your entire time participating in Hackettstown High School sports.

Frequently Asked Questions (expandable, select to read more information)

Is the high school offering free physicals?

Unfortunately we are no longer offer our free physical day. The Department of Education is encouraging all students to have a "medical home", meaning a primary care physician they see regularly.

What should we do if our insurance only covers 1 physical per year?

Please ask them to verify the date of the student's last physical. If it was done within the last 365 days the physical is valid. You shouldn't need another appointment and you should be able to drop off the Medical Eligibility Form (the final page of the Preparticipation Packet) and they should be able to date it to when the student had the physical examination. Please keep in mind, if the physical examination was completed more than 90 days to the start of the season the student will also need the Health History Update Form.

What should we do if we can't get an appointment with our primary care physician?

We highly encourage you signing your student up for sports as early as possible to avoid this concern. If you are unable to get an appointment with your primary care physician please see the following options below:

1. Skylands Orthopaedics (908) 813-9700

57 US-46 Hackettstown, NJ 07840

Cost: Free. When calling for an appointment please mention that your student is an athlete at Hackettstown High School and you would like to schedule a free physical examination. The providers at Skylands are our team physicians and do their best to see our athletes for physical examinations and orthopedic visits as soon as possible.

2. Atlantic Health Urgent Care (908) 852-2470

228 Mountain Ave Hackettstown, NJ 07840

Cost: $75 if the patient is under 18 years old. $125 if the patient is over 18 years old. They encourage calling ahead for an appointment instead of walking in.

The Medical Eligibility Form, Health History Update Form, and Random Drug/Alcohol Testing Forms should be printed out and handed in to the athletics office during school hours or can be dropped off at the main office of the high school (or mailed) addressed to Shea Hannigan.

If you have any questions please email her at [email protected]